IFMS Suppliers FAQ

What is the IFMS Project? 

IFMS is a project within HSE’s Finance Reform Programme that is introducing a modern financial management and procurement system for the entire health sector. IFMS involves the operation of standardised finance and procurement processes, through the expanded use of the shared services model, on a single contemporary technology platform (SAP S/4 HANA).  

Why is the IFMS Project needed? 

The Irish Health Sector has not had a single financial management and procurement system. The deployment of IFMS, a single standardised financial management and procurement system across the entire health sector, will provide quality standardised financial and procurement information and quality, timely financial reporting and forecasting. This will enable improved financial management, governance, compliance and transparency, and a better overall financial control environment.  

How does the new system affect suppliers? 

IFMS PO Numbers will be required on all Invoices. Invoices without this number will be returned to you.  

As part of the move to IFMS standard processes for the entire health sector. IFMS brings the centralisation of Invoice Processing.  

The implementation of IFMS is a major business transformation programme. As such, there may be some inconvenience while we changeover our systems.  

How will POs be issued with IFMS?

As part of the move to IFMS standard processes for the entire health sector. From August 1 2026 you will receive your IFMS PO from noreply@hse.ie 

If you have a query with a PO, contact the staff member who issued the PO to you.  

There is no change to the current PO process for Pharmacy Suppliers. Any PO generated from a pharmacy application is a valid PO and should be processed as usual. 

Where do I send my invoice? 

You will still be providing services to SMH and charging them for those services. As part of the move to IFMS standard processes for the entire health sector SMH are now paying you from a centrally provided resource.  

From August 1 2026 you will email your invoice to vendorinvoices@hse.ie 

For more information on submitting invoices, see our supplier best practice guide: https://www./  

How will the SMH pay for goods and services provided by suppliers? 

All payments to suppliers will be by EFT (Electronic Funds Transfer). All remittance advices will be issued via email.  

Please update your email contact details with us before 31st March 2026. 

Will the tendering process change with the implementation of IFMS? 

No. Typically requirements are advertised and published on www.etenders.gov.ie. SMH is not responsible for the administration of this website. For queries, contact irish-eproc-helpdesk@eurodyn.com.  

I am a Homecare provider of Intensive Homecare Packages IHCPs/Complex Home Support (CHS). How will IFMSimpactme?  

There will be no change to Homecare providers submitting their IHCP/CHS Invoices for payment. IHCP/CHS Invoices are still to be submitted as normal to the usual services for approval.  

Where do I go if I have a query? 

From August 1 2026 for accounts payable contact vendorapqueries@hse.ie 

From August 1 2026 for tenders, contracting etc. contact procurement.helpdesk@hse.ie