Code of Governance

The Role of the Board of Directors

The Board ensures that the vision, mission and core values of St. Michael’s House as expressed and its constitutional documents are upheld and realised in practice through the adoption and implementation of strategic plans and through regular oversight of their implementation. The Board is responsible for exercising all the powers of the organisation, other than those reserved to its members, and has collective responsibility for all of its operations.

Young Adult Male - Day Services

As an organisation with professional staff, where Directors have no role in the day-to-day running of the company, the Board of St. Michael’s House operates by devolving responsibility for the conduct of its business to a CEO and in turn through her to other staff.

The members of the Board serve on a voluntary basis and understand and identify with the mission and values of St. Michael’s House. The Board appointed three Directors in 2017 following an open call in the national media. These Directors were selected in line with the criteria set out in the Corporate Governance Manual, Competency Framework. The Framework aims to create a diverse Board that includes men and women of independent mind that are familiar with and/or are sensitive to the works of St. Michael’s House, understand its operating environment, and are familiar with the lived experience of service users.

Group of Friends SocialisingAll Directors receive Induction Training on Corporate Governance. A Code of Conduct outlines the responsibility of each Director and includes procedures for dealing with any potential conflict of interest, which may arise between their responsibilities as Directors and their outside interests. The Chairperson sets the agenda for each Board meeting. Executive management attend Board meetings and make regular presentations on the strategies and operations of the organisation. In 2017, the Board had nine scheduled meetings. Under the organisation’s Corporate Governance Policies and Procedures there are a number of matters specifically reserved for decision by the Board.

The Board and Management are committed to maintaining a high standard of corporate governance in accordance with the organisation’s Corporate Governance Policy and the Code of Practice for the Governance of State Bodies 2016.

Internal Controls

The Board has established structures, policies and procedures to review and report on internal controls including financial, operational and compliance controls. The operation of these controls has been delegated to the Executive Management Team. In January 2017 the Board approved a revised Executive Governance Structure which set out the key committees and team members who are charged with responsibility for undertaking, completing and monitoring the work necessary to ensure good governance of all services and supports provided by St. Michael’s House. The Board of Directors has appointed external auditors to provide internal audit services in support of the internal control processes.

Quality Assurance

Services provided by St. Michael’s House are developed, planned and delivered based on the needs and goals of people with intellectual disabilities and their families. Service users life choices and wishes are at the core of service delivery and development. Providing services in this way ensures that the Group is focused on delivering services to best international standards. HIQA are responsible for the registration and inspection of all residential services for children and adults with disabilities, including respite services, run by the Health Service Executive (HSE) and private and voluntary services. As of the 31 of December 2017 the organisation had registered 74 designated centres with the authority comprising all 77 residential services it operates.

Health and Safety

St. Michael’s House is committed to ensuring the health and safety of service users, their families, staff and members of the public. The organisation takes account of legislative obligations under the Safety, Health and Welfare at Work Act 2005; General Applications Regulations 2007 and all associated Legislation; the organisation’s Safety Statement describes the management system and details of its structure and how it is resourced. In addition it provides a framework for the development of site-specific safety arrangements in all centres. The organisation’s Safety Statement details the responsibilities that staff at all levels have in relation to safety matters. In addition, Safety Representatives form an active part of the organisation’s consultation arrangements, bringing employee representations on staff health and safety matters through the forum of the Safety Committee. The organisation’s Annual Health and Safety Audit Programme monitors compliance with safety standards across the organisation. Two Board members have specific responsibility for health and safety and report to the Quality & Safety Committee on the organisation’s compliance and performance in relation to Health and Safety.

Board of Directors & Sub-Committees

Board of Directors

St. Michael’s House is governed by a voluntary Board of Directors four of whom are parents of a person with an intellectual disability. Board members work on a voluntary basis and do not receive any remuneration.

Board Members (2017)

Martin Lyes (Chairperson), Dermot O’Beirne, James Cuddy, David Hughes, Raymond Brett, Eilis Hennessy, Michael O’Farrell, Pat Cullen, Ailis Quinlan, Niamh Moran.

The Board would like to express its sincere appreciation of the commitment and dedication of management and staff to maintaining the quality of existing services and for developing new services for people with an intellectual disability and their families. The Directors are satisfied with the operational performance of the organisation in what is a very challenging economic climate with increasing demands and constrained funding.

Finance Committee

The Finance Committee monitors and reviews all aspects of the financial performance of St. Michael’s House. The Committee reviews and recommends for approval the annual overall operating budget for the company and keeps under review the management accounts including the cash flow position of the Company. The Committee receives reports on the implementation of the organisation’s Procurement Policy and reviews the policy on an annual basis.

Committee Members

Michael O’Farrell (Chairperson), Martin Lyes, David Hughes, Pat Cullen, Laura Beausang.

Audit & Risk Committee

The Audit & Risk Committee keeps under review the scope and effectiveness of the Company’s internal financial controls and risk management systems and the process for monitoring compliance with legislation and regulations associated with financial reporting. The Committee considers and recommends the appointment, re-appointment and removal of the External Auditor and the audit fee. The Committee ensures that risks are properly identified, assessed, reported and controlled.

Committee Members

Dermot O’Beirne (Chairperson), Martin Lyes , Ailis Quinlan, Rosemary Ryan, Maurice Redmond (retired 2017).

Quality & Safety Committee

The Quality & Safety Committee provides assurance to the Board that there are appropriate and effective systems, structures and processes in place that cover all aspects of clinical, social care and occupational safety, and sets and monitors the delivery of key performance indicators for the quality and safety function at executive and local levels. The Committee ensures that St. Michael’s House is operating within the provisions and standards set out in the legislation or regulation which is material to the work of the company.

Committee Members

Eilis Hennessy (Chairperson), Martin Lyes, Raymond Brett, Niamh Moran, Ailis Quinlan.

Governance Committee

the Governance Committee maintains the constitution of the company under regular review and provides recommendations to the Board as appropriate. It keeps under review the Competency Framework and ensures that the identification and nomination of candidates for approval by the Board for appointment as Directors is carried out in line with the Framework. The Committee acts as a support to the Chairperson in making decisions in emergency circumstances and takes responsibility for the process of recruiting and agreeing contract terms with the CEO for approval by the Board.

Committee Members

Martin Lyes (Chairperson), Dermot O’Beirne, James Cuddy, Michael O’Farrell, Tom Casey and Liam O’Donohoe.